Stay in touch with remote members of your team and cut down on emails and meetings via our picks for apps that offer features like video conferencing, task management, and collaboration tools.

15Five – Keep informed on the pulse of your team and maximize employee performance with the help of 15Five. Craft reports that take no more than 15 minutes to write and five minutes to read, keeping the whole team up-to-date and knowledgeable on current activities within the company. This really is a timely way to stay connected and helps create a culture of feedback.

30/30 – The mobile task manager of the future, 30/30 breaks key tasks down to easily-accomplished 30-minute intervals. It is a truly free iOS app that gives you cloud-based task management that can be accessed from your iPhone or iPad. With a clean gesture-based interface, it lets you manage tasks, customize notifications, and better manage your workflow.

AceProject – Breaking a project down to tasks, documents, expenses, and timesheets, all visible from a centralized dashboard, gives you an instant snapshot of your progress. With the inclusion of Gantt charts and other tools, you have a suite of utilities that visualizes complex data so you can get more done faster.

Asana – Powerful yet easy to use, Asana was founded by two former Facebook employees whose job was bringing order to chaos. They harnessed that experience to build a collaboration tool for the rest of us. It’s designed to streamline communications and tasks between departments or individuals so less tasks slip through the cracks.

Basecamp – Formerly 37 Signals, Basecamp enables project collaboration among teams of all sizes. Its companion software Highrise (for CRM and contact management) keep your business firing on all cylinders by gathering the information that’d normally be spread across multiple apps into one place.

Dropbox PaperHackPad was a very popular collaboration tool. Its feature set can be found in Dropbox Paper, a collaboration app that’s built into DropBox which supports your old HackPad pads. Given the number of businesses already using both applications, the transition should be a smooth one.

DropTask – If you work with photographers, graphic designers, and other visually-oriented folks, you (and they) will love DropTask. Its interface relies on eye-catching visualizations for most functions, making it easier to manage tasks at a glance (literally!).

Jira – Atlassian’s Jira is a niche-oriented product aimed at software developers. Pricing is in two tiers, one for smaller businesses (ten users or less) and another for larger or enterprise-level businesses. Deployment can be done via the cloud or a local install, and there’s a robust feature set that covers planning, execution, and all points in between.

Jive – Jive took over the Speek app, and is steadily making improvements. In its current guise, it combines VoIP calling with conferencing features that are more robust than Skype but easier to use than GoToMeeting. Visual conferencing features are due in Q3 2017.

Podio – A 2016 PCMag editor’s choice, Podio syncs quickly and cleanly, it’s easy to administer, and just as easy to customize. It also scales easily, which makes it a natural fit for businesses that are growing or that have an eye on bigger things.

Producteev – Major companies like Oracle and Skullcandy have taken advantage of Producteev, but it also affords a powerful feature set to SMBs. Practically every aspect of the program can be customized, so you can make the product fit your workflow instead of shoehorning your workflow to fit the software.

QuipCombining access to content with communication, Quip is well suited to building spreadsheets, launching initiatives, and working closing with your teammates. Documents and spreadsheets feature a built-in chat feature so feedback doesn’t get lost in chat windows or emails. Push notifications mean that you can keep updated as team members make edits to content.

Remindus – Even though it’s a bit lighter than some of the other apps on this list, Remindus still comes in handy. A social productivity app, it’s flexible enough to be used either in a business setting (mostly for small businesses) or even in your personal life.

Samepage – “Let’s get everybody on the same page” may be a bit overused as expressions go, but Samepage does just that. Besides its simple interface, ample integrations, and great collaboration tools, we like it for the fact that it enables teams to collaborate with their clients too.

Sandglaz – Never lose track of tasks again, take your projects with you no matter where you are, and see all of your multiple projects in a single view. Sandglaz shifts the time you’re spending from administrative tasks onto actual deliverables. It also adapts easily to Scrum and Kanban methodologies if your organization makes use of those.

Slack – For many businesses, Slack is the industry standard. It’s a team messaging app that supports group and private chats alike. It also supports conference calling, multi-channel communications management (Google Hangouts, Twitter, Soundcloud, and more), DropBox and Google Drive integration, and more.

Smartsheet – A SaaS application for collaboration and project management, Smartsheet is used by a range of industries including manufacturing, construction, education, and technology. Simple, scalable, and highly secure. Even better, you get a full feature set without a steep learning curve. What’s more, it deploys easily across a number of platforms (simultaneously, even), so if you’ve got a workforce using a hodgepodge of devices, it runs well on the lot of them.

Teamwork – Teamwork Projects bills itself as “The Photoshop of Project Management.” There’s something to that, since it’s powerful, especially once you take into account the many integrations it supports (including Hubspot, Box, Taco, Quickbooks, Zapier, and the Google and Microsoft suites of productivity solutions.

Todo 7– Simple enough that you can use it to keep track of your day-to-day tasks like anniversaries and picking up dry cleaning, but Todo also offers a business tier that includes some serious productivity tools. It’s also highly mobile, making it useful for distributed workforces, telecommuters, and field service companies.

Todoist – Utilized by Fortune 100 companies and individuals alike, Todoist is designed for ease of use, but it’s no less powerful for that. It supports sub-tasks and sub-projects, comments, collaboration, and much more, all with real time synchronization.

Toggl – Go beyond timesheets and time tracking for better time management. Toggl is actually set up in such a way that promotes productivity and better prioritization so important tasks get done faster.

Trello – We like Trello for its clean and intuitive interface. The main user display works via a series of “cards” that support documents, comments, embedded lists, photos, and more, making it easy to visualize data and key tasks.

UberConference – Online collaboration tools are great, but there are times when having everyone in the same place at the same time hashing out issues is absolutely vital. With HD audio, screen sharing, and an easy control interface, UberConference brings some personality back to collaboration.

Wedoist – Part of the Doist suite of products, Wedoist streamlines project management and online collaboration. It’s especially useful for much smaller organizations, since it’s specifically designed to integrate with the larger Google Apps ecosystem including Calendar, Google Drive, and others. If your business depends heavily on those apps, this is meant to fit your existing workflow with minimum interruptions.

Workflowy –An outline-based list building tool that we’re including because it doesn’t just keep you (or your teams) organized. It actually encourages the kind of lateral thinking that can keep creative projects from getting stuck or mired down in needless details.

Once you’ve made internal processes more collaborative and productive via one of the above apps it’s time to consider your clients. If you’re looking to streamline your reporting and workflow to manage SEO, social engagement, and local listings more efficiently consider the UpCity software platform.

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Leilani Wertens Headshot
Content Manager at

Leilani is an established digital marketing professional, fine art and editorial photographer, and journalist. She has over 10 years of experience writing, editing, and publishing content for the web.